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8 Steps to a Tented Event

By June 19, 2021March 22nd, 2022Articles
1

Contact us

Whether it is emailing directly or through our website, calling our office or reaching out on Social Media, let us know you need a tent!
2

Provide the details

Send us your wish list to make your event special! Let us know your needs, wants, and must haves. Pictures of the space are strongly encouraged and helpful. (See below for a more in-depth checklist!)
3

The Quote

We will take your details and create a quote tailored to your needs. Once you have looked over it, ask for any necessary changes or let us know you are ready to book.
4

Rental Agreement

Once you have agreed to the quote, we will send a formal Rental Agreement outlining the PETR terms and conditions. No inventory or related products are reserved until both parties (client and PETR) have signed the rental agreement and the deposit is paid in full.
5

The Site Visit

Once the paperwork is complete, we will come to your site to confirm the details; lay out the tent measurements for a visual, review access and logistics to ensure all details are accounted for.
6

Installation

All information that has been discussed between the client and PETR will be filed and relayed to the crew leader who will be on site for install. If there are concerns or questions during the rental period please reach out to your Account Executive or call the PETR office at 416-225-7500.
7

Dismantle

At the agreed upon removal date, our crews will arrive back to the site to remove the tent, leaving the space as we found it.
8

Let us know!

Through email or social media let us know how the event went and feel free to send pictures or memories from the big day!

Event Detail Checklist

  • What is the ideal installation date? What is the event date(s)?
  • What is the ideal removal date?
  • What is the event address (with Postal code)?
  • What is vehicle and walking access like to the desired tented area? Photos are extremely helpful. Ex. stairs, long carry, parking, etc.
  • Do you have a desired tent size or are there limits to the length/width of the property?
  • Is there a desired tent style; Clearspan structure (Legacy or Solar), Standard Frame, Pole, Sailcloth, Solara, Monaco Series?
  • How many guests are you anticipating?
  • What is your vision for the interior of the tent in terms of floor plan and features (Bar, Dance floor, Round tables, Stage, Podium, etc.)?
  • Are we able to secure the tent with ground driven stakes? (The area is free from underground utilities to a depth of 45″)
  • Are overhead wires or trees a concern? We cannot install within 10′ of an electrical wire.
  • List accessories of interest:
  • Clear Roof/Gable Ends
  • White/French Window/Clear Sidewalls
  • Ceiling Liner and Pole Drapes
  • Lighting: Chandeliers or Edison String Lights
  • Ceiling Fans on Speed Control
  • Dance floor: Wood grain parquet or white (3’x4′ Pieces)
  • Wood Subfloor with Carpet or Vinyl (Lay of the Land)
  • Elevated Levelled Deck Floor (For uneven surfaces)
  • Railing/Fencing
  • Staging (4’x8′ Deck Pieces)

Download your PDF copy of the Event Detail Checklist here!

Premier would love to hear from you. Send us or tag us with your photos!

@PREMIERTENTS